02 Scope and limits
Every step leaves a document behind. Findings are dated, sourced and initialled by the person who recorded them, so the file reads the same way in six months as it does today.
Model, trim, drivetrain, colour combination, mileage ceiling and budget. Open points are settled in writing before any seller is approached.
Three to six vehicles that match the brief, each with the seller statement, asking price, listing age and any service records the seller will release.
We confirm availability, book viewings, record agreed terms and support the negotiation. The purchase contract stays between you and the seller.
Registration, service history, mileage consistency and cross-border paperwork are checked against the documents the seller actually supplies.
Third-party findings, recorded point in time, with photographs, inspector initials and variance notes where a car departs from the brief.
How comparisons are drawn and what the fee covers: comparison method and fee terms. Ready to start: send a sourcing brief.
03 / Comparison method
Each shortlisted car is measured against the sourcing brief you approve, not against a sales description. The ledger records what you asked for, what the seller stated, what an independent inspection found, and the distance between them.
Your specification as written in the brief: trim, model year, drivetrain, colour, mileage ceiling, service history expectation, and budget.
A confirmed value, supported by a document, a seller record, or a third-party inspection report we have read in full and cited in the file.
Any gap between the two, marked in copper. A variance is not automatically a rejection. It is a decision you make with the cost and the consequence written beside it.
| Specification | Requested | Seller stated | Inspection verified | Variance |
|---|---|---|---|---|
| Model year | 2021 | 2021 | 2021 | None |
| Mileage | 60,000 km | 58,400 km | 71,200 km | +12,800 km |
| Service history | Full, main dealer | Full | Two intervals missing | 2 gaps |
| Paint and body | Original | Original | Rear quarter refinished | 1 panel |
Inspection findings are point-in-time observations by an independent third party. They are not a warranty, a certification, or a prediction of future condition, and they do not replace your own viewing before purchase.
04 / Fee terms
Every assignment is quoted per brief. Below is the indicative structure we use to build a written proposal: stage, charging basis and the point at which each fee becomes payable. Final amounts depend on how narrow your specification is, how many markets we must search and how many vehicles reach inspection.
| Stage | Basis | Payable |
|---|---|---|
| Sourcing brief and shortlist | Fixed fee per assignment, set by specification width | On acceptance of the brief |
| Seller coordination and viewings | Fixed fee per shortlisted vehicle, monthly cycle | Monthly in advance |
| Inspection coordination | Third-party inspection cost plus coordination fee | Per inspection, before booking |
| Completion support | Percentage of the agreed vehicle price | On completion of purchase |
No work starts, and no seller is contacted on your behalf, until the proposal is approved in writing. Inspections remain point-in-time third-party findings, not certifications or warranties.
Request a written proposalPrepared per brief, not per brochure.
Send us the specification you actually want and we return a written proposal: sourcing scope, comparison work, seller coordination hours, and the fee structure in one document. No verbal estimates, no rates that change after the first call.
Proposals state plainly what the mandate covers and where it ends. Independent inspections remain point-in-time third-party findings, and the final purchase decision stays with you.